Project Administrative Assistant
Company: MGE Underground, Inc.
Location: Chico
Posted on: May 12, 2022
Job Description:
Job DescriptionCompany SummaryMGE is a utility infrastructure
contractor serving investor-owned and public utilities throughout
California from its headquarters in Paso Robles and satellite
offices throughout the state. Our mission is to be the leading
provider of innovative construction solutions for our clients,
providing the best value in support of their growing utility and
infrastructure requirements. Job SummaryAs the Administrative
Assistant, you are a master multi-tasker with excellent
communication skills and an upbeat attitude. In this position, you
will be providing administrative support for the Operations Team
and the Project Management Team for all project specific related
tasks. Responsibilities will include managing schedules, acquiring
permits, and preparing and managing project documentation. To be
successful in this role, you must have a strong desire to be
proactive and create a positive experience for others. For this
role, you will work with a team of Project Mangers, Project
Engineers, Field Engineers, General Foreman and Foreman on a daily
basis so good communication and collaboration are also
essential.Duties and ResponsibilitiesReasonable accommodations may
be made to enable individuals with disabilities to perform these
essential functions.
- Provide administrative support for all areas within the
Operations Team.
- Maintain supplies inventory by checking stock to determine
inventory level, anticipating needed supplies, placing and
expediting orders for supplies, verifying receipt of supplies and
submitting to accounts payable.
- Ensure operations of office equipment by completing preventive
maintenance requirements, calling for repairs, maintaining
equipment inventories, and evaluating new equipment and
techniques.
- Organize, compile, and submit company personnel records and
documentation (such as new hire packets, time off requests, etc.)
to the correct departments.
- Greet and assist visitors to the office.
- Provide general support and information by answering questions
and requests.
- Carry out administrative duties such as filing, typing,
copying, binding, scanning etc.
- Organize and book travel arrangements such as hotels, flights,
cars, and restaurant reservations.
- Maintain polite and Professional communication via phone,
e-mail, and mail.
- Anticipate the needs of others in order to ensure their
seamless and positive experience.
- Handle sensitive information in a confidential manner.
- Maintain work in progress (WIP) schedules
- Submit schedules to appropriate clients
- Update necessary tracking systems to ensure the project and
program status is maintained with complete accuracy.
- Work with the Project Managers and Project Engineers to
facilitate and track order closures
- Create and update workflows
- Prepare and provide documentation to internal teams
- Perform other job-related duties as assigned by our
supervisor.Qualifications and Experience
- Knowledge of proper use of equipment, materials and supplies
used in an office environment
- Proficiency in Microsoft Office Suite
- Excellent time management skills and ability to multi-task and
prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Ability to learn company software, programs, and processes in a
timely manner
- Ability to work independently and complete daily activities
according to work schedule
- Ability to understand, follow and transmit written and verbal
instructions
- Basic knowledge of construction practices and procedures
- Proficient in Microsoft Office Suite
- Excellent typing and data entry skills
- Basic math and computer skills.
- Strong client-facing and teamwork skills
- Amazing organizational skills
- Highly organized and detail-orientated
- Ability to work in a cohesive team
- Ability to work independently and complete daily activities
according to work schedule
- Valid Class C Driver's License with a clean driving record
- Required: 2 years of verifiable administrative or assistant
experience
- Desired: 3 years of verifiable administrative or assistant
experience
- Required: Successful candidates must pass the following
pre-employment requirements prior to beginning employment: drug
screen and background check. Background checks include, but are not
limited to, Social Security Verification, Prior Employment
Verification, Motor Vehicle Records, Personal and Professional
References, Criminal History.Education
- Required: High School Diploma or GED equivalent
- Desired: Associate degree in related fieldPhysical Requirements
The physical requirements described here are representative of
those that must be met by an employee to successfully perform the
essential functions of this job:
- Employee is frequently required to walk, use hands to finger,
handle, or feel objects, tools, or controls, and talk or hear. The
employee is often required to stand and sit; reach with hands and
arms; and stoop, kneel, crouch, or crawl.
- The employee must occasionally lift and/or move up to 15 pounds
at a time individually.
- Specific vision abilities required by this job include close
vision, distance vision, color vision, peripheral vision, depth
perception, and the ability to adjust focus.
- Prolonged periods sitting at a desk and working on a
computerOther DutiesPlease note this job description is not
designed to cover or contain a comprehensive listing of activities,
duties or responsibilities that are required of the employee for
this job. Duties, responsibilities and activities may change at any
time with or without notice.CompensationSalary Range for a Project
Administrative Assistant in Chico is $16.11 to $26.00 per hour.
BenefitsMGE Underground, Inc. offers diverse and competitive health
plan options for medical, dental, vision, and life insurance. MGE
also offers a 401(k) plan that allows our employees to save for
their future through pre-tax or Roth 401(k) deferrals. We support a
work-life balance and offer vacation accrual for non-exempt
employees and a flex-time vacation policy for exempt employees.
Lastly, we have 9 paid company holidays for our full-time
employees.Affirmative Action/EEO StatementMGE Underground, Inc.,
provides equal employment opportunities to all employees and
applicants for employment and prohibits discrimination and
harassment of any type without regard to race, color, religion,
age, sex, national origin, disability status, genetics, protected
veteran status, sexual orientation, gender identity or expression,
or any other characteristic protected by federal, state or local
laws.Powered by JazzHRw1vnRct7TX
Keywords: MGE Underground, Inc., Chico , Project Administrative Assistant, Administration, Clerical , Chico, California
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