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Office Lead

Company: Mullen & Filippi, LLP
Location: Chico
Posted on: November 25, 2019

Job Description:

For 70 years, Mullen & Filippi has been providing comprehensive legal services to California employers, insurance carriers, public entities and third-party administrators on issues arising from workplace injuries and other employment-related concerns. We understand that our longevity comes down to the people who make up our firm and recognize the need to take care of them. All of our employees receive full benefits including medical, dental, vision and 401k retirement. Mullen & Filippi also understands the desire for a good balance between work and other life interests. We offer a friendly and supportive work environment. If you are looking for a change and a nice place to work with an employer who cares, then we encourage you to apply.The Office Lead position performs a variety of legal and administrative duties for the firm. In addition to performing the tasks of a Legal Secretary, Office Leads will perform administrative responsibilities with regular input, assistance and supervision by Managing Partner. This Office Lead position is a full-time non-exempt staff position. Leads are required to maintain positive contact with clients, attorneys and staff while maintaining confidentiality of all matters.

  • Maintains adequate office coverage, including calendar management and scheduling of vacations.
  • Arranges marketing and office events and other staff and client activities including preparation for client audits and reviews.
  • Trains inexperienced staff personnel and acts as a mentor. Provides information and ensures compliance with firm policies and procedures.
  • Oversees data and file management including: new file set-up, tracking case assignments, and file closing and storage/retrieval procedures.
  • Maintains office appearance, interfaces with property manager regarding lease, tenant improvements and janitorial services.
  • Assists Managing Partner with management of inactive files and special projects to enhance office production.
  • Provides information to attorneys and staff to ensure high quality customer service for clients including information regarding client litigation guidelines.
    • Excellent written and oral communication skills.
    • Excellent interpersonal skills to communicate with court personnel, other attorneys and staff, clients, witnesses and outside vendors.
    • Provide necessary telephone assistance including, but not limited to, answering callers routine questions.
    • Generates and distributes memos to document policies and procedures.
    • Monitors and manages office expense budget, ensures cost controls as outlined in the Office Managers Accounting Procedures Manual: including approval of office bills/invoices, travel arrangements, and authorizes cost advanced and billable to clients.
    • Monitors and oversees care of office equipment, computers, and furniture.
    • Collects and submits Attorney Monthly Report of Time Off report to Administration.
    • Oversees ordering of all office supplies.
    • Oversees library maintenance.
    • Manages payroll including notification of new hires, changes, and terminations.
    • Strong knowledge of trial procedures.
    • Strong understanding of legal terminology, local court/jurisdiction rules and adheres to law firm procedures. Compliance with cost recovery methods and procedures.
    • Ability to identify urgency and prioritize tasks accordingly.
    • Ability to manage time and multitask effectively and display problem solving skills by developing methods or approaches to getting the work done.
    • Maintain composure and professionalism under pressure, as well as adapt to new situations and changing priorities. Practice appropriate office etiquette.
    • Position requires sitting for up to 6 hours per day while keyboarding and physical activity including, but not limited to, bending, stooping, walking, kneeling, crouching, reaching, repetitive motions and lifting of up to 25 pounds.
    • Ability to operate business machines such as photocopy, faxing and scanning equipment. We do not work with recruiters or their candidates.

Keywords: Mullen & Filippi, LLP, Chico , Office Lead, Administration, Clerical , Chico, California

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