FUNCTIONAL LEAD STUDENT RECORDS MODULE (Administrative Analyst/Specialist-EI)

Company: California State University, Chico
Location: Chico
Posted on: November 28, 2019

Job Description:

Position SummaryPrimary DutiesThe Functional Lead Student Records Module position will test, evaluate, and troubleshoot administrative office systems including Oracle PeopleSoft student information system for the Registrars office. Additionally, this position compiles, evaluates, and reports statistics for daily operations to support office planning and decision-making, and assists with review, submission, and correction of student enrollment reporting to various agencies. Incumbent will ensure that all process documentation is consistent with systems and applicable policies. Work is performed independently with general supervision provided by Assistant Registrar or University Registrar.The Office of the Registrar is comprised of Graduation Advising, Academic Publications and Scheduling Services, Articulation, Degree Audit Programming, Student Records and Registration, and Veterans Affairs. The office serves as the point of contact for campus staff, faculty, students, and outsides agencies on questions related to the student information system operation and the student academic record. Daily operations ensure the accuracy and integrity of the student academic record and registration processes from matriculation through graduation for all students.For a full description of job duties, please visit: https://csuchico.box.com/v/VA1256-Position-DescriptionKnowledge, Skills and AbilitiesKNOWLEDGE:Incumbent must possess:

• Thorough knowledge of:
• A professional administrative specialty and/or program and/or policy areas.
• Policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty.
• Office software packages (e.g. Microsoft Word, Excel, and Outlook), technology and systems.
• Working knowledge of:
• Standard theories, principles, practices and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations.
• Operational and fiscal analysis and techniques.
• Budget policies and procedures.
• Basic knowledge of methods and procedures for research and statistical analysis and the ability to apply them.SKILLS:Incumbent must possess:
  • Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions, and make appropriate recommendations.
  • Expertise in investigating and analyzing problems with a broad administrative impact and implications.
  • Organizational skills to plan, prioritize and coordinate projects and accomplish goals through collaboration.
  • Interpersonal skills to effectively coordinate work with individuals at all levels within the organization, and act as a representative to outside entities, as needed.
  • Keyboarding and typing skills.ABILITIES:Must have the ability to:
    • Use reasoning and the interpretation and application of theories and principles to develop and recommend alternatives and best courses of action.
    • Take initiative and independently plan, organize, coordinate and perform work in various situations where numerous and diverse demands are involved.
    • Effectively interpret, organize and present information and ideas in written or presentation form.
    • Train others on new skills and procedures, and provide lead work direction.
    • Learn, interpret, follow, and apply a wide variety standard of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty.
    • Analyze data and make accurate projections using business mathematics and basic statistical techniques.
    • Organize and plan work and projects including handling multiple priorities.
    • Make independent decisions and exercise sound judgment.
    • Compile, write, and present reports using judgment and discretion in selecting and analyzing information for inclusion, and effectively present the information.
    • Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
    • Perform assigned duties.Required Education and/or ExperienceRequires a bachelors degree and/or the equivalent training that has provided a foundational knowledge of analysis, program administration, and administrative policies, procedures, practices, or programs.ANDTwo years of full-time administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.Additional Requirements for this PositionN/ARecruitment PreferencesPreference may be given to applicants with the following as they may be considered specialized skills:
      • Experience evaluating, testing and managing data in student information systems, processes and procedures.
      • Experience with using standard project management principles to bring technology projects to completion.
      • Experience working with student academic records in higher education.Special Requirements
        • California State University, Chico, in accordance with CSU policy, requires that the successful candidate complete a background check (including a criminal records check/and or fingerprinting) prior to assuming this position. Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive. This position is considered a sensitive position based on CSU guidelines. Incumbent is responsible for the safety and security of Level 1 data, sometimes also referred to as Level 1 protected data. This is confidential information that is in most cases protected by statutes, regulations, or other legal mandates.PHYSICAL REQUIREMENTS:lncumbent will need to be able to perform the essential job functions (duties) of this position with or without reasonable accommodation. This position alternates between remaining in a stationary position operating a personal computer for long periods of time and frequently moving about inside the office. May need to travel across campus to other offices and buildings for meetings and events.WORK ENVIRONMENT:Work is performed in a typical office environment operating standard office equipment.BenefitsThis position qualifies for benefits including tuition fee waiver (if eligible).Benefit InformationCSU, Chico offers a number of benefits to its employees (e.g., sick leave, vacation, health insurance). Eligibility for standard CSU benefits is based on an appointment of half-time or more for a period exceeding six months. Employees appointed less than half-time or less than six months are not eligible for standard CSU benefits but do receive prorated sick leave and vacation.Eligibility for Affordable Care Act (ACA) benefits is based on an appointment of at least three-quarter time, hired to work a minimum of 130 hours per month over the course of the appointment or works an average of 130 hours or more per month during the measurement period. The ACA guidelines provide for health coverage or FlexCash only. ACA does not provide dental or vision plan coverage.About the University and CommunityDetailed information is available at https://www.csuchico.edu/about/. As a university that educates students of various ethnic and cultural backgrounds, we value a diverse faculty and staff. CSU, Chico welcomes applicants who are knowledgeable about and interested in working within a cross-cultural learning environment. We also welcome those who share a passion and commitment to the Universitys 6th Strategic Priority that focuses on sustainability, stewardship, and the environment see http://www.csuchico.edu/sustainability/index.shtml.California State University, Chico is committed to achieving excellence through diversity in the classroom and the workplace. It strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students, faculty, and staff.The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.Recruitment Number: VA1256Posting Period: Open Until Filled (Review of Applications will begin 12/06/19. Applications received after that date may be considered.)On Campus Only Promotional Opportunity: NoWorking Title: FUNCTIONAL LEAD STUDENT RECORDS MODULE (Administrative Analyst/Specialist-EI)Class Title: ADMINISTRATIVE ANALYST/SPECIALIST -12 MONTHLevel/Range/Grade: 2Salary Range (From $ to $): $3,897 - $7,051 per month (New employees should anticipate being hired at the beginning of the salary range)Department: Office of the RegistrarNumber of Positions: 1FLSA Code: ExemptStatus: Regular: Permanent (after one-year probationary period)Full-time/part-time (if part-time, indicate time base): Full-timePay Plan: 12/12CBU/MOU: R09 - CSUEU Technical & Support ServicesQuick Link: http://jobs.csuchico.edu/postings/5944Hours Per Day: 8 hours during the school year / 10 hours during the summerDays Per Week: 5 days during the school year / 4 days during the summerShift: DayOpen Date (posting open date): 11/22/2019Open Until Filled: Yes

Keywords: California State University, Chico, Chico , FUNCTIONAL LEAD STUDENT RECORDS MODULE (Administrative Analyst/Specialist-EI), Administration, Clerical , Chico, California