FUNCTIONAL LEAD STUDENT RECORDS MODULE (Administrative Analyst/Specialist-EI)
Company: California State University, Chico
Posted on: November 28, 2019
Position SummaryPrimary DutiesThe Functional Lead Student Records
Module position will test, evaluate, and troubleshoot
administrative office systems including Oracle PeopleSoft student
information system for the Registrars office. Additionally, this
position compiles, evaluates, and reports statistics for daily
operations to support office planning and decision-making, and
assists with review, submission, and correction of student
enrollment reporting to various agencies. Incumbent will ensure
that all process documentation is consistent with systems and
applicable policies. Work is performed independently with general
supervision provided by Assistant Registrar or University
Registrar.The Office of the Registrar is comprised of Graduation
Advising, Academic Publications and Scheduling Services,
Articulation, Degree Audit Programming, Student Records and
Registration, and Veterans Affairs. The office serves as the point
of contact for campus staff, faculty, students, and outsides
agencies on questions related to the student information system
operation and the student academic record. Daily operations ensure
the accuracy and integrity of the student academic record and
registration processes from matriculation through graduation for
all students.For a full description of job duties, please visit:
Skills and AbilitiesKNOWLEDGE:Incumbent must possess:
- Thorough knowledge of:
- A professional administrative specialty and/or program and/or
- Policies, procedures, and outside regulations pertaining to the
applicable program and/or administrative specialty.
- Office software packages (e.g. Microsoft Word, Excel, and
Outlook), technology and systems.
- Working knowledge of:
- Standard theories, principles, practices and techniques
applicable to the program and/or administrative specialty to
develop conclusions and make recommendations.
- Operational and fiscal analysis and techniques.
- Budget policies and procedures.
- Basic knowledge of methods and procedures for research and
statistical analysis and the ability to apply them.SKILLS:Incumbent
- Skill in the research, development and evaluation of policies
and programs, including skill in the collection, evaluation, and
interpretation of data to develop sound conclusions, and make
- Expertise in investigating and analyzing problems with a broad
administrative impact and implications.
- Organizational skills to plan, prioritize and coordinate
projects and accomplish goals through collaboration.
- Interpersonal skills to effectively coordinate work with
individuals at all levels within the organization, and act as a
representative to outside entities, as needed.
- Keyboarding and typing skills.ABILITIES:Must have the ability
- Use reasoning and the interpretation and application of
theories and principles to develop and recommend alternatives and
best courses of action.
- Take initiative and independently plan, organize, coordinate
and perform work in various situations where numerous and diverse
demands are involved.
- Effectively interpret, organize and present information and
ideas in written or presentation form.
- Train others on new skills and procedures, and provide lead
- Learn, interpret, follow, and apply a wide variety standard of
policies and procedures relating to and impacting the applicable
program, organizational unit, and/or administrative specialty.
- Analyze data and make accurate projections using business
mathematics and basic statistical techniques.
- Organize and plan work and projects including handling multiple
- Make independent decisions and exercise sound judgment.
- Compile, write, and present reports using judgment and
discretion in selecting and analyzing information for inclusion,
and effectively present the information.
- Demonstrated ability to establish and maintain effective
working relationships within and outside the work group and serve
as a liaison for the organizational unit.
- Perform assigned duties.Required Education and/or
ExperienceRequires a bachelors degree and/or the equivalent
training that has provided a foundational knowledge of analysis,
program administration, and administrative policies, procedures,
practices, or programs.ANDTwo years of full-time administrative
work experience involving study, analysis, and/or evaluation
leading to the development or improvement of administrative
policies, procedures, practices, or programs.Additional
Requirements for this PositionN/ARecruitment PreferencesPreference
may be given to applicants with the following as they may be
considered specialized skills:
- Experience evaluating, testing and managing data in student
information systems, processes and procedures.
- Experience with using standard project management principles to
bring technology projects to completion.
- Experience working with student academic records in higher
- California State University, Chico, in accordance with CSU
policy, requires that the successful candidate complete a
background check (including a criminal records check/and or
fingerprinting) prior to assuming this position. Failure to
satisfactorily complete or pass the background check may impact the
job offer or continued employment of current CSU employees who
apply for posted positions identified as sensitive. This position
is considered a sensitive position based on CSU guidelines.
Incumbent is responsible for the safety and security of Level 1
data, sometimes also referred to as Level 1 protected data. This is
confidential information that is in most cases protected by
statutes, regulations, or other legal mandates.PHYSICAL
REQUIREMENTS:lncumbent will need to be able to perform the
essential job functions (duties) of this position with or without
reasonable accommodation. This position alternates between
remaining in a stationary position operating a personal computer
for long periods of time and frequently moving about inside the
office. May need to travel across campus to other offices and
buildings for meetings and events.WORK ENVIRONMENT:Work is
performed in a typical office environment operating standard office
equipment.BenefitsThis position qualifies for benefits including
tuition fee waiver (if eligible).Benefit InformationCSU, Chico
offers a number of benefits to its employees (e.g., sick leave,
vacation, health insurance). Eligibility for standard CSU benefits
is based on an appointment of half-time or more for a period
exceeding six months. Employees appointed less than half-time or
less than six months are not eligible for standard CSU benefits but
do receive prorated sick leave and vacation.Eligibility for
Affordable Care Act (ACA) benefits is based on an appointment of at
least three-quarter time, hired to work a minimum of 130 hours per
month over the course of the appointment or works an average of 130
hours or more per month during the measurement period. The ACA
guidelines provide for health coverage or FlexCash only. ACA does
not provide dental or vision plan coverage.About the University and
CommunityDetailed information is available at
https://www.csuchico.edu/about/. As a university that educates
students of various ethnic and cultural backgrounds, we value a
diverse faculty and staff. CSU, Chico welcomes applicants who are
knowledgeable about and interested in working within a
cross-cultural learning environment. We also welcome those who
share a passion and commitment to the Universitys 6th Strategic
Priority that focuses on sustainability, stewardship, and the
University, Chico is committed to achieving excellence through
diversity in the classroom and the workplace. It strives to
establish a climate that welcomes, celebrates, and promotes respect
for the contributions of all students, faculty, and staff.The
university is an Equal Opportunity Employer and does not
discriminate against persons on the basis of race, religion, color,
ancestry, age, disability, genetic information, gender, gender
identity, gender expression, marital status, medical condition,
National origin, sex, sexual orientation, covered veteran status,
or any other protected status.Recruitment Number: VA1256Posting
Period: Open Until Filled (Review of Applications will begin
12/06/19. Applications received after that date may be
considered.)On Campus Only Promotional Opportunity: NoWorking
Title: FUNCTIONAL LEAD STUDENT RECORDS MODULE (Administrative
Analyst/Specialist-EI)Class Title: ADMINISTRATIVE
ANALYST/SPECIALIST -12 MONTHLevel/Range/Grade: 2Salary Range (From
$ to $): $3,897 - $7,051 per month (New employees should anticipate
being hired at the beginning of the salary range)Department: Office
of the RegistrarNumber of Positions: 1FLSA Code: ExemptStatus:
Regular: Permanent (after one-year probationary
period)Full-time/part-time (if part-time, indicate time base):
Full-timePay Plan: 12/12CBU/MOU: R09 - CSUEU Technical & Support
ServicesQuick Link: http://jobs.csuchico.edu/postings/5944Hours Per
Day: 8 hours during the school year / 10 hours during the
summerDays Per Week: 5 days during the school year / 4 days during
the summerShift: DayOpen Date (posting open date): 11/22/2019Open
Until Filled: Yes
Keywords: California State University, Chico, Chico , FUNCTIONAL LEAD STUDENT RECORDS MODULE (Administrative Analyst/Specialist-EI), Administration, Clerical , Chico, California
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