HUMAN RESOURCES ASSISTANT (Administrative Support Assistant II) ON-CAMPUS ONLY

Company: California State University, Chico
Location: Chico
Posted on: February 5, 2020

Job Description:

Position SummaryPrimary DutiesUnder general supervision, the Human Resources Assistant provides front-office clerical/receptionist support and assistance to the Employment and Classification Compensation Office, answering phones and assisting walk in customers with completion of necessary employment paperwork including I-9 processing for new employees, faculty, staff and students. Additionally, incumbent in accordance with the CSU Background Check policy, will also serve as Background Check Processor ensuring the immediate processing of background checks (including criminal records check) for employees, volunteers, and special consultants working on the Chico State campus and for current staff and management that are voluntarily moving into a sensitive position on campus. Other responsibilities include preparing files, documents and forms and on occasion provide coverage to the HRSC customer service counter.For a full description of job duties, please visit: https://csuchico.box.com/v/VA1296-Position-DescriptionKnowledge, Skills and AbilitiesKNOWLEDGE:Incumbent must possess:

• Thorough knowledge of:
• English grammar, punctuation and spelling.
• Office methods, procedures and practices.
• Fluency in using standard office equipment (computers, copiers, phones) and standard office software packages such as, Microsoft Office (Word, Excel, and Outlook) and related computer software packages.
• General working knowledge of applicable University infrastructure, policies, and procedures.SKILLS:Incumbent must possess:
  • Active problem solving and effective interpersonal skills as work often involves frontline contacts with a variety of campus and community individuals.
  • Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions.
  • Demonstrated competence in effectively presenting standard information in writing.
  • Typing and keyboarding skills.ABILITIES:Incumbent must have the ability to:
    • Learn, independently interpret, and apply a wide variety of complex policies and procedures, and be able to identify deviations from applicable policies.
    • Apply independent judgment, discretion, and initiative to address problems, participate in developing practical, thorough and, at times, creative solutions.
    • Respond to routine inquiries and explain standard policies and procedures to others.
    • Identify and solve standard problems where policy and procedures are referenced and refer more complex problems to appropriate staff.
    • Perform standard arithmetic calculations of a transactional nature, including tracking and comparing data.
    • Use standard office equipment as well as quickly learn to use new office support technology systems and software packages.
    • Work with and maintain integrity of confidential and sensitive information and materials with tact, discretion, and diplomacy.
    • Perform assigned duties.Required Education and/or ExperienceThis position requires experience to be proficient in performing most or all work assignments and should include administrative support, coordinating and prioritizing many different clerical tasks, applying and communicating policies and procedures. These qualifications, and those listed above, would normally be obtained through completion of a high school program or its equivalent and two years recent experience in an office environment.Additional Requirements for this PositionN/ARecruitment PreferencesPreference may be given to applicants with the following as they may be considered specialized skills:
      • Three years of experience in an office environment.
      • Recent front office reception experience.
      • Background check/screening experience.
      • Three years of experience providing excellent customer service in a fast-paced environment.
      • Experience communicating complex procedures, policies, information, and instructions to a wide variety of individuals.
      • Recent experience in a Human Resources department, preferably assisting with new hire on-boarding.
      • I-9 verification and processing of International Student documents (I-94, VISA, I-20).
      • Recent experience conducting employment reference checks.
      • Bachelors degree in Human Resources.Special Requirements
        • California State University, Chico, in accordance with CSU policy, requires that the successful candidate complete a background check (including a criminal records check, sexual offender registry check, and/or fingerprinting) prior to assuming this position. Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive. This position is considered a sensitive position based on CSU guidelines. Incumbent is responsible for the safety and security of Level 1 data, sometimes also referred to as Level 1 protected data. This is confidential information that is in most cases protected by statutes, regulations, or other legal mandates.PHYSICAL REQUIREMENTS:Incumbent/applicant will need to be able to perform the essential job functions (duties) of this position with or without reasonable accommodation. This position alternates between remaining in a stationary position operating a personal computer for long periods of time and frequently moving about inside the office. Must be able to travel across campus to other offices and buildings for meetings and events.WORK ENVIRONMENT:This is a fast-paced environment which involves frequent interaction with students, guests, faculty and staff. The office is a typical office environment with standard office equipment.BenefitsThis position qualifies for benefits including tuition fee waiver (if eligible).Benefit InformationCSU, Chico offers a number of benefits to its employees (e.g., sick leave, vacation, health insurance). Eligibility for standard CSU benefits is based on an appointment of half-time or more for a period exceeding six months. Employees appointed less than half-time or less than six months are not eligible for standard CSU benefits but do receive prorated sick leave and vacation.Eligibility for Affordable Care Act (ACA) benefits is based on an appointment of at least three-quarter time, hired to work a minimum of 130 hours per month over the course of the appointment or works an average of 130 hours or more per month during the measurement period. The ACA guidelines provide for health coverage or FlexCash only. ACA does not provide dental or vision plan coverage.About the University and CommunityDetailed information is available at https://www.csuchico.edu/about/. As a university that educates students of various ethnic and cultural backgrounds, we value a diverse faculty and staff. CSU, Chico welcomes applicants who are knowledgeable about and interested in working within a cross-cultural learning environment. We also welcome those who share a passion and commitment to the Universitys 6th Strategic Priority that focuses on sustainability, stewardship, and the environment see http://www.csuchico.edu/sustainability/index.shtml.California State University, Chico is committed to achieving excellence through diversity in the classroom and the workplace. It strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students, faculty, and staff.The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.Recruitment Number: VA1296Posting Period: 01/29/20 02/12/20On Campus Only Promotional Opportunity: Yes, on-campus (state-side) employee applications will be accepted through this recruitment. To be considered for this opportunity, all other applicants (including students, AS and CSE employees) must apply through VA1277, the ASA II pool.Working Title: HUMAN RESOURCES ASSISTANT (Administrative Support Assistant II) ON-CAMPUS ONLYClass Title: ADMINISTRATIVE SUPPORT ASSISTANT -12 MONTHLevel/Range/Grade: 2Salary Range (From $ to $): $2,705 - $4,592 per month / $32,460 - $55,104 annually (New employees should anticipate being hired at the beginning of the salary range)Department: Human Resources Service CenterNumber of Positions: 1FLSA Code: Non-ExemptStatus: Regular: Permanent (after one-year probationary period)Full-time/part-time (if part-time, indicate time base): Full-timePay Plan: 12/12CBU/MOU: R07 - CSUEU Clerical & Administrative Support ServicesQuick Link: http://jobs.csuchico.edu/postings/6071Hours Per Day: 8 hours during the school year / 10 hours during the summerDays Per Week: 5 days during the school year / 4 days during the summerShift: DayOpen Date (posting open date): 01/29/2020Close Date (posting close date): 02/12/2020Open Until Filled: No

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