Administrative Support Assistant

Company: Department Of The Interior
Location: Willows
Posted on: June 9, 2021

Job Description:

• Duties

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Duties

Summary

This position is a Administrative Support Assistant, GS- 0303-6/7 working in one of the following locations: Arcata, CA, Sacramento, CA, Tulelake, CA, Willows, CA, East Orland, ME, Annapolis, MD, Las Vegas, NM, Reno, NV, and Portland, OR

This position is also open to the public under announcement R8-21-11118965-KL-DE. You must apply to each announcement separately if you wish to be considered under both recruitment methods.

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Responsibilities

As a ADMINISTRATIVE SUPPORT ASSISTANT your duties will include but are not limited to the following: The incumbent is a source of administrative expertise in support of the station's Administrative Officer.

• Develops and formulates field level budget including estimate, justifications, and all financial activities.
• Reviews financial documents for accuracy.
• Prepares acquisitions for supplies, equipment and construction meeting station needs.
• Employee is required to hold a procurement warrant.
• Provides instruction and training in all automated systems to include hands on training and continuing phone support.
• Provides guidance and assistance to staff in all personnel functions.
• Coordinates computer hardware and software acquisitions.
• Prepares reports associated with property, training, vehicle use, energy, equipment, safety, travel, and various other special reports as requested.
• Arranges, attends, and prepares informational packets for meetings and conferences.
• Reviews, formats and prepares all official correspondence.
• Maintains fleet and submits monthly vehicle usage reports in FBMS.
• Prepares and receives all ingoing and outgoing mail and distributes to staff accordingly.
• Receives all incoming calls on the Office Mainline and directs to appropriate staff or to the correct organization.

Travel Required

Not required

Supervisory status

No

Promotion Potential

7

• Job family (Series)

0303 Miscellaneous Clerk And Assistant

Similar jobs

• Assistants, Office

• Office Assistants

• Requirements

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Requirements

Conditions of Employment

• Must be a U.S. Citizen or National.
• Individuals assigned male at birth after 12-31-59 must be registered for the Selective Service. To verify registration visit SSS.gov.
• Resume and supporting documents (See How To Apply).
• Merit promotion applicants must meet time-in-grade requirement as defined in 5 CFR 300, Subpart F.
• Suitability for employment, as determined by background investigation.
• Probationary Period: Selectees may be required to successfully complete a probationary period.

Qualifications

Only experience and education obtained by 06/10/2021 will be considered.

In order to qualify for this position you must possess Minimum Qualification.

Minimum Qualification [GS-06]

One year of specialized experience comparable in scope and responsibility equivalent to grade GS-05 in the Federal service (experience may have been obtained in public or private sectors). Experience must include knowledge of administrative functions (e.g., payroll, personnel, travel, and/or correspondence) , various word processing and spreadsheet software, coordinating procurement and contracting regulations, policies, and procedures; and meeting and dealing effectively with others. Your resume must contain sufficient detail to prove you have one year of experience performing these duties.

Minimum Qualification [GS-07]

One year of specialized experience comparable in scope and responsibility equivalent to grade GS-06 in the Federal service (experience may have been obtained in public or private sectors). Experience must include knowledge of administrative functions, various word processing and spreadsheet software, coordinating procurement and contracting regulations, policies and procedures; knowledge of annual work planning and analyzing funding requirements; preparing and reviewing travel vouchers; preparing and submitting payment packets; serving as a timekeeper using an automated system; coordinating staff training; maintaining records filing system; knowledge of personnel functions, procedures, preparation, and monitoring of personnel actions; meeting and communicating effectively with others. Your resume must contain sufficient detail to prove you have one year of experience performing these duties.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Time In Grade Requirement: Applicants must meet both eligibility and qualification requirements for the position of interest by the closing date of the JOA. Specifically,

i. Area of Consideration.

ii. Time-in-grade (TIG) requirements as specified in 5 CFR 300, Subpart F.

iii. Time after competitive appointment as specified in 5 CFR 330.502.

iv. Qualification requirements outlined in OPM's Qualifications Standards for General Schedule Positions or for Federal Wage System (FWS), wage grade positions, applicants are evaluated using the OPM Job Qualification System for Trades and Labor Occupations and the job element examining method

Your SF-50 will be used to confirm you meet all requirements

Education

There is no education substitution at these grade levels for this position.

Keywords: Department Of The Interior, Chico , Administrative Support Assistant, Other , Willows, California