Assistant Clerk of the Board
Company: Butte County Environmental Health
Posted on: June 9, 2021
Under limited supervision, plans, directs and supervises a
variety of administrative and legally required duties for the Clerk
of the Board of Supervisors; reviews agenda items for adherence to
California codes and Butte County policy; records and preserves the
actions of Board of Supervisors; prepares, edits and supervises
distribution of Board agendas, minutes and public hearing
Please NOTE: A training and experience evaluation may be
utilized to determine an applicant's ranking among qualified
candidates. Based upon information provided in this application
including responses to supplemental questions, an applicant's
education, training and experience may be evaluated using a
pre-determined formula. Applicants should provide thoughtful and
thorough responses to supplemental questions as they play an
important role in this recruitment process. All qualifying work
experience that is described or included in responses to
supplemental questions MUST also be included and detailed in the
"Work Experience" section of this application. "See Resume" is not
an acceptable response for any supplemental question.
Essential Job Functions
Essential functions, as defined under the Americans with
Disabilities Act, may include any of the following tasks,
knowledge, skills and other characteristics. The list that follows
is not intended as a comprehensive list; it is intended to provide
a representative summary of the major duties and responsibilities.
Incumbent(s) may not be required to perform all duties listed, and
may be required to perform additional, position-specific tasks.
- Prepares meeting agenda for Board of Supervisors; supervises
and directs the preparation of agenda packets for Board members and
others; records and preserves the actions of Board of Supervisors;
prepares, edits and distributes meeting minutes and other documents
resulting from the Board's actions; assures the accuracy and
integrity of the agenda packets and departmental
- Prepares and presents completed agenda to the agenda management
team; distributes final Agenda and back-up materials; meets legal
requirements for posting and publishing; supervises the filing and
indexing of minutes, ordinances, resolutions, and agreements;
manages the record keeping system of Board documents; updates index
of records and provides long term storage.
- Directs preparation and coordination of public hearings, awards
and ceremonial resolutions of the Board; attends Board meetings and
prepares minutes for Board approval; follows up to obtain
signatures as needed on pending and completed business
- Reviews, conforms, attests, notarizes, records and preserves
all resolutions, ordinances, contracts and other records and
documents of the Board of Supervisors; determines what information
should be part of the permanent record; accepts and distributes
petitions, claims, appeals, and law suits.
- Designs, implements and supervises the records maintenance
functions of the Board; directs retention of public records
pursuant to approved retention schedules; preserves historical
records; converts files to electronic format.
- Schedules, publishes, and maintains calendar of public
hearings; responds to inquiries by media and general public
regarding Board actions, procedures, and requirements.
- Manages assigned staff; prioritizes and assigns tasks and
projects; counsels, coaches, trains and develops staff skills;
conducts performance evaluations.
- Prepares and monitors division budget; prepares special and
recurring reports, budgets, grants, proposals and contracts, and
disseminates to County personnel and external agencies.
- Monitors and reviews trends in County recording duties and
functions and recommends operational and policy improvements;
confers with department staff, public officials and other
professionals to define and develop strategies to achieve CAO and
- Maintains and updates the Board website; converts all documents
and graphics into web based formats; creates master documents and
links within website.
- Supervises and directs the maintenance of the County's
appointment registry and the assessment appeals process.
- Performs other duties as assigned or required.
- Associate's degree in Public Administration, Business
Administration, Paralegal or a related field, or four (4) years of
experience working with or assisting with County administration,
governing boards and/or parliamentary or legal procedures.
- Valid State of California driver's license may be
- Ability to obtain a California Notary Public Commission.
- Employees hired into this classification must file statements
of economic interest with the Butte County Clerk/Recorder.
Environmental Factors and Conditions/Physical Requirements
- Work is performed in an office environment.
Keywords: Butte County Environmental Health, Chico , Assistant Clerk of the Board, Other , Oroville, California
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