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Purchasing Agent

Company: Northern Valley Indian Health
Location: Chico
Posted on: August 5, 2022

Job Description:

Job DescriptionUnder general supervision of the Lead Purchasing Agent, the Purchasing Agent works closely with the departments and is responsible for ordering supplies for various departments and sites as coordinated and assigned by the Lead Purchasing Agent.ESSENTIAL JOB FUNCTIONS:

  • Act as the main point of contact for Purchasing in the absence of the Lead Purchasing Agent.
  • Monitor supply levels and place orders on a timely basis.
  • Ensure timely delivery of needed supplies to each clinic.
  • Travel to other clinics to take supply inventories.
  • Participate in continuing education to improve skills and abilities and stay abreast of current healthcare supply technologies.
  • Exhibit a high degree of courtesy, tact, and poise when interacting with other professionals, vendors, and employees.
  • Research and strive to obtain optimal pricing without sacrificing quality.
  • Maintain excellent working relationships with vendors/suppliers.
  • Obtain proper bids according to Fiscal Policy and make recommendations to Lead Purchasing Agent on bidder selections.
  • Obtain all necessary approvals for all purchase orders prior to submitting to Accounts Payable for payment.
  • Properly match purchase orders with shipping documents and invoices. Perform reconciliations of such.
  • Send all necessary documentation to Accounts Payable for timely payment.
  • Reconcile credit card account monthly and provide supporting documentation to Accounts Payable.
  • Maintain strictest level of controls when handling payments, accounts, and credit cards.

    1. Knowledge in Dental and/or Medical supply function and terminology a plus.2. High school diploma or GED equivalent required3. Able to work collaboratively with multiple health professionals in a busy andcomplex environment using tact, diplomacy, and discipline.4. Ability to understand and adhere to established policies, procedures, and protocols.5. Commitment to excellence and high standards.6. Excellent written and oral communication skills.7. Strong organizational, problem-solving and analytical skills.8. Ability to manage priorities and workflow.9. Versatility, flexibility, and a willingness to work within constantly changing prioritieswith enthusiasm.10. Acute attention to detail.11. Ability to work independently and as a member of various teams and committees.12. Strong interpersonal skills.13. Good judgment with the ability to make timely and sound decisions.14. Creative, flexible, and innovative team player.15. Indian Preference. Preference in filling vacancies will be given to qualified Indiancandidates, in accordance with the Indian Preference Act (Title 25, U.S. Code,Section 472 and 473). In other than the above, NVIH is an equal opportunity,affirmative action employer, and does not discriminate in employment decisionsbased on race, color, religion, gender, national origin, age disability, or sexualorientation.16. This position requires an awareness and keen appreciation of American Indiantraditions, customs, and socioeconomic needs and the ability at all times to meet anddeal effectively in contact with Indian health organizations which require tact,courtesy, discretion, resourcefulness, and good judgment in handling functions of asensitive nature.PHYSICAL/MENTAL REQUIREMENTS:While performing the duties of this job, the employee is frequently required to do the following:1. Interpret complex laws, regulations, and/or policies.2. Coordinate multiple tasks simultaneously.3. Understand and respond to a diverse population.The employee is occasionally required to walk, sit and stoop, kneel, crouch, or crawl. Theemployee must occasionally lift and/or move up to 25 pounds. Specific vision abilities requiredby this job include close vision and ability to adjust focus.

    WORK ENVIRONMENT: The work environment characteristics described here arerepresentative of those an employee encounters while performing the essential functions of thisjob. Reasonable accommodations may be made to enable individuals with disabilities to performthe essential functions. The noise level in the work environment is usually low to moderate.Frequent exposure to blood-borne and air-borne pathogens or infectious materials.

    LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operatingand maintenance instructions, and procedure manuals. Ability to write routine reports andcorrespondence. Ability to speak effectively before groups of customers or employees oforganization.MATHEMATICAL SKILLS: Ability to add, subtract, multiply and divide in all units ofmeasure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio,and percent and to draw and interpret bar graphs.REASONING ABILITY: Ability to define problems, collect data, establish facts, and drawvalid conclusions. Ability to interpret an extensive variety of technical instructions inmathematical or diagram form and deal with several abstract and concrete variables.Ability to apply principles of logical or scientific thinking to a wide range of intellectual andpractical problems. Ability to deal with nonverbal symbolism (formulas, scientific equations,graphs, musical notes, etc.) in its most difficult phases. Ability to deal with a variety of abstractand concrete variables.PHYSICAL DEMANDS: The physical demands described here are representative of those thatmust be met by an employee to successfully perform the essential functions of this job.Reasonable accommodations may be made to enable individuals with disabilities to perform theessential functions.While performing the duties of this job, the employee is regularly required to talk and hear. Theemployee frequently is required to stand, walk, sit, use hands to finger, handle, or feel; and reachwith hands and arms. The employee is occasionally required to stoop. The employee mustoccasionally lift and/or move up to 25 pounds. Specific vision abilities required by this jobinclude close vision, distance vision, color vision peripheral vision, depth perception and abilityto adjust focus.Employment with Northern Valley Indian Health is voluntarily entered into. All NVIHpersonnel are employed on an at-will basis. At-will employment may be terminated with orwithout cause, and with or without notice at anytime by the employee or by NVIH. No manager,supervisor, or employee of the organization has any authority to enter into an agreement foremployment for any specified period of time or to make an agreement for employment other thanat-will terms.IMPORTANT DISCLAIMER NOTICEThe job duties, elements, responsibilities, skills, functions, experience, educational factors and therequirements and conditions listed in this job description are representative only and not exhaustive ofthe tasks that an employee may be required to perform. The employer reserves the right to revise this jobdescription at any time and to require employees to perform other tasks as circumstances or conditions ofits business, competitive considerations, or work environment change.

Keywords: Northern Valley Indian Health, Chico , Purchasing Agent, Sales , Chico, California

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